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Directors Meeting - Past Minutes
December 11, 2007
Covil Estates
Attending: Joe Seme, Harry Rowe, George Wesoloski, Phil Rose, Ron Sullivan, and Gerry Paige.
President Joe Seme called the meeting to order at 3:10 PM and asked for any additions to the proposed meeting agenda.
Minutes of the previous meeting were approved as posted on the website.
Commissioner Report
New Player Recruitment & Advertising – Phil reported on advertising for new players. The radio ads cost $335 and resulted in no new players, contrary to the success with the radio ads last year. The newspaper ads cost $401 and brought 9 new potential players. From now on we will try to get our message for new players circulated via free community bulletin boards. Joe will approach WHQR (FM 91.3) and George will speak with WWAV (AM 980). Phil will see about posting announcements at various shops around town.
State Games ’08 – The Raleigh State Senior Games will be Sept. 8, 9 & 10th.
Schedule ’08 – Phil reported that there will be no Wednesday games in 2008 since availability of fields seems adequate without resorting to Wednesday games.
Summer Break – The Board was in favor of a summer break. After discussion and reference to the calendar, it was concluded that the break would be two weeks, July 1–14.
Treasury Report
League & Team Balances – Mike to report on these balances for the next meeting.
Discretionary vs Non-Discretionary Spending - Harry reported on a study of 2005 and 2006 league spendings. He categorized the monies spent as either non-discretionary (insurance, umpires, ball, etc.) and discretionary (tournaments, advertising, printing, banquet, etc.). On the average, 60% of all spending in ’05 & ’06 was non-discretionary and 40% was discretionary. He advises the Board to be cautious in the use of funds for discretionary spending.
Joe stated that the Saturday tournament this year has paid their own fees without support form the League.
It was decided that the League should no longer pay for sponsorship plaques. Each team will be responsible for providing a plaque to their sponsor, should they wish, and pay for it from their team funds.
Budget 2008 – The budget for 2008 was discussed and tentatively totals $12,322. Harry suggested that the player fee be kept the same or decreased for 2008. It was proposed and agreed that the banquet be self funding. Treasurer, Mike Fleming needs to review the proposed budget and make a final recommendation including the proposed ’08 fee for approval at the next Board meeting. George is to communicate with Mike and circulate the proposal to all Board members for their mutual agreement prior to the next Board meeting.
Annual Player Meeting
Date & Place – The annual player meeting will be at Breaktime at 11AM on Jan. 30.
President & Secretary – President and Secretary positions are up for election. Joe and George indicated their willingness to serve another term.
League Reps - The two year term of the league reps are also expiring. When the season begins, each team is to vote on a representative. Phil was asked to comprise a list of the responsibilities of the league reps for the next Board meeting.
Volunteers – Volunteers will be solicited at the meeting to be the designated persons to check field conditions prior to all games and decide whether field conditions are adequate for play.
Old Business
Sponsorships – The sponsorship program was briefly discussed. There will be no change in the sponsorship program.
Rules Changes – The time limit rule (1 hr & 15 minute) rule was discussed. No change is needed, but managers and umpires need to review the meaning and interpretation of the rule.
New Business
National Team – George suggested establishing a fund raising committee to propose ways to raise funds to support the expense of a National Team that may play in San Francisco in 2009. It was agreed to set aside the money raised at the banquet auction ($1,040) in a bank CD as the initial funds for support of a National Team (s).
Tax Exemption – Phil reported that the League is exempt from Federal income tax, but is not exempt from State sales tax. The League is not a charity and not qualified for consideration as a tax exempt entity.
No further business. The next Board meeting will be at 3:00 PM at Covil Estates Clubhouse on Thursday, Jan. 10th at which time the mailing to all players will be assembled.
The meeting was adjourned at 5:05 PM
Respectfully,
George Wesoloski, Secretary