Directors Meeting - Past Minutes

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August 14, 2007
Covile Estates

Attending: Joe Seme, Harry Rowe, Mike Fleming, George Wesoloski, Phil Rose, Ron Sullivan, and Gerry Paige and all team managers

President Joe Seme called the meeting to order at 2:00 PM and asked for any additions to the proposed meeting agenda.

Minutes of the previous meeting were approved as posted on the website.

 

President’s Report – None.

 

Treasurer’s Report

Mike Fleming reported on the balances of the teams:

Atlantic Division		Coastal Division
Eagles	$142.47	Cardinals	$500.00
Osteos	$41.78	Navigators	$289.83
Roosters	$174.05	Patriots	$582.85
Investors	$72.49	Champions	$273.91
		Legends	$1,464.64
		Batter-Up	$957.10

Bank balance as of Aug. 14 is $11,839.70.

Motion Re Unassigned Funds  -  Moved by Harry that a $100 donated from a previously unassigned player be allocated to the Patriots, the team where the player is now a member. Seconded by Gerry and approved.

Motion Re Hardship Cases – Dwight moved that hardship cases be dealt with by individual teams rather than the League. Seconded by George and approved.

 

Commissioner’s Report

Advertising -  – Phil reported that recent newspaper articles did not contain the full text of what was submitted, but was reduced due to space by the newspaper editor.

Age discrepancies were discussed and henceforth all advertising for players should indicated the correct starting age for Senior Softball which is 53 years.

Riverfest – The application for participation in Riverfest has been submitted. Phil complained about the lack of volunteers to man the table during the Riverfest weekend.

Website – Recently the website was down, but Chip Creager helped get it working again. Phil would like to find another web host. Presently the web site is costing $245 per year.

Phil will look into alternatives.

Fields – Phil totaled the number of players in the League who live outside of New Hanover County and suggested we might qualify for playing fields outside New Hanover.

Joe cautioned that Empie may begin construction on their new tennis courts prior to the completion of the softball complex. Dwight volunteered to look into the possibility of using a ball field in Leland.

 

Other Reports

 

Insurance - Harry did a comprehensive review of our insurance coverage by North American Sports Federation. Our agent is Francis L. Dean in Wheaton, Illinois. The coverage is quite complete:

Liability  – Liability coverage of $2,000,000 covers all teams, the public, any volunteers, and the Board of Directors.

Medical – Any medical expense due to an injury to a player or volunteer not paid by the player’s or volunteer’s primary coverage is covered up to $10,000. A claim must be made within 90 days of the injury.

Death Benefit – The policy provides a $5,000 death benefit.

Motion Re Insurance Information – Mike moved that the position of Vice President be responsible for the maintenance of the insurance information, forms, and keeper of the policy. Seconded by Ron and approved.

Discretionary Spending –Harry began a review of financial records obtained from Mike to determine the amount of money, over the years, has been spent on obligations and the amount spent by discretion. Some players have expressed concern that the League collects money beyond its needs and should rebate any excess back to the teams. The study is still underway and will be reported to the Board when complete.

 

Old Business – There was considerable discussion regarding the attitude of a few managers that the League is not equitably dealing with the two Divisions, especially regarding

1)      Access to new players

2)      Recruitment of younger players, starting at 53 yrs.

3)      Moving of player between divisions

4)      Inherent bias in a Commissioner as a team manager

Following lengthy discussion, it was concluded that better use could be made of the division representatives, Ron Sullivan in the Coastal Division and Gerry Paige in the Atlantic Divison.

Motion Re Communications – Gerry moved that future communication emitted to the public be approved by the President and that he assures access to new players, 53 years and up, be open to both divisions.  Seconded by Harry and approved.

 

New Business

Raleigh Player Selection - Phil selected the teams and participates for the Raleigh games for this year. Phil asked that the job be done by a committee next year.

National Games – George suggested that the League consider a silent/live auction of sports memorabilia in conjunction with a year ending banquet as a means of raising funds to send participates to the National Games. The next National Tournament will be in 2009 in San Francisco. Joe suggested perhaps a memorabilia fund raiser separate form the banquet be considered.

Banquet vs Picnic – Phil expressed concern about the loss incurred at least years banquet. Managers are to take a poll of their players as to their preference. A decision was left as to a banquet or picnic to a future Board meeting.

No further business. The meeting was adjourned at 4:35 PM

Respectfully,

George Wesoloski, Secretary

 

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