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Annual Membership Meeting - Past Minutes
January 21, 2009
Breaktime Bar & Grill
ANNUAL MEMBERSHIP MEETING
WILMINGTON SENIOR SOFTBALL ASSOCIATION
Attending: Phil Rose, Harry Rowe, George Wesoloski, Mike Fleming, Gerry Paige, Mike Abernathy and approximately 80 softball members.
Vice President Harry Rowe opened the meeting at 10:40 AM and announced that since Joe Seme resigned the presidency in Oct., he has assumed his unexpired term ending next January. The minutes of the previous annual meeting were approved as posted on the website.
The new players were asked to introduce giving their name and hometown. The Board of Directors was introduced as well where upon Harry recognized the years of contributions made by the League Founder and Commissioner, Phil Rose.
Commissioner Report –
Website – Phil reminded everyone to view the website (www.wilmingtonseniorsoftball.com) for information and updates.
Schedules – Senior Games will take place on April 14 & 16
National Games (San. Francisco) will take place the first week of Aug.
Raleigh State Games will be played Aug. 31, Sept. 1 & 2.
League Schedule – Player draft will take place on Thursday, March 26
Team practices will start on Tuesday, March 31
The season will begin with the Senior Games and League play the following week.
Summer breaks will likely be the two weeks of July and Aug.
Fields: At this time we have adequate fields to play on. We will use Empie until construction on the new tennis courts begins. Even then we still will be able to use Field #1 at Empie. Other fields that we will use are Ogden, Godwin Statdium, Robert Strange at 8th and Nunn, Veterans and perhaps Leland.
Rules: Phil reviewed the rules regarding: 1) running to the orange bag at first, the penalty for use of an illegal bat, the chalk line at second base to avoid second base collisions.
Treasurer’s Report – Mike Fleming reported on the team balances as follows: Eagles $142.27, Terminators $162.92, Osteos $491.78, Roosters $234.11, Champions $945.18, Batter Up $395.08, Legends $1,352.88, Navigators $602.12, Patriots $628.49.
Funds on hand as of Jan. were: Team Balances $5,522.82
Nat’l Team Fund $1,040.00
League Balance $4,882.18
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Total $11,445.00
Budget 2007 – There will be no increase in membership dues for 2009. It will remain at $75.00 in anticipation of 160 players. The budget for 2009 was displayed, discussed, moved, seconded and approved.
INCOME AND EXPENSES AND PROPOSED BUDGET FOR 2009
2008 2009
EXPENSE ACTUAL BUDGETED
Softball $812 $850
Umpire Fees $6,416 $7,600
State Tournament Fees $800 $800
National Fees 0 $600
Sponsor Plaques $32 $40
Insurance $820 $900
Website $326 $160
Picnic $107 $120
Advertising $624 $600
Gifts/Memorials $50 $100
Refunds $150 $150
Office & Miscellaneous $373 $400
Banquet 0 0
______ ______
Totals $10,510 $12,320
Income $11,850 $12,000
Players @ $75 158 160
George added that the cost of a banquet should pay for itself through admission and earnings
from a silent & live auction with any profit possibly going toward the National Team’s expenses.
A banquet is being considered for around the start of the season in April.
Division President’s Report –
Atlantic Division – Gerry Paige reviewed these Division President responsibilities:
- Communication with teams & Board of Directors,
- 2) Disputes & issues.
Coastal Division – Mike Abernathy reviewed these Division President responsibilities:
1) Team make up & rosters,
2) League administration
Questions were raised regarding drafting guidelines, changing teams, and possibly having business cards printed to be able to promote the league to individuals.
Old Business
New Player Recruitment – Dennis Keeson spoke of his efforts to recruit new players and publicity. He asked everyone to consider posting the League’s advertisement flyer in any places of business that they may frequent. He also urged all players to review their e-mail address posted on the website and alert Phil to any changes.
New Business –
Election of Officers – The two year terms for Treasure and Vice President were opened for nominations. Mike Fleming consented to being nominated for another term. The Board proposed Mike Fleming for Treasurer and Bill Cauley for Vice President. There were no further nominations and nominations were closed. Mike Fleming and Bill Cauley were elected by acclamation.
There being no further business, the meeting was adjourned at 11:55 PM. A soap and sandwich buffet was available following the meeting for $6.00.
Respectfully,
George Wesoloski, Secretary