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Directors Meeting - Past Minutes
Dec.., 2008
BOARD MEETING
WILMINGTON SENIOR SOFTBALL ASSOCIATION
Covil Estates, Dec. 12, 2008
Attending: Phil Rose, Harry Rowe, Mike Abernathy, Gerry Paige & George Wesoloski
Vice President Harry Rowe called the meeting to order at 2:25 PM.
A quorum was determined and the minutes of the Oct. meeting were accepted as posted on the website.
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Commissioners Report: (Phil Rose)
Phil reported the following: 1) Next season all cancelled games will be scheduled for play at the very next rain date; 2) Managers are asked to provide their game scores by 6 PM on the day of their game; 3) Any new player starting after the beginning of the second half of the season should not be eligible for play in the playoffs; 4) The new sports complex will have 3 fields and not 5 as originally planned; 5) Next season one field will be available for play at Empie Park; 6) Other fields anticipated for next season are Goodwin field at the end of Shipyard Blvd. near the State Port and Northeast Park in the Leland Industrial Complex; 7) If we play in Brunswick County next year, we’re required to use Brunswick umpires; 8) All umpires will be paid $48 for each double header.
Atlantic Division President’s Report: (Gerry Paige)
It’s suggested that one manager from each division attend each pre-season training session starting no later than Feb. 15th and be involved with the training.
The new baseball league has become very popular and Senior Softball may lose some players to the new league. It could mean that players in the Coastal Division may be asked to play down in the Atlantic Division.
Coastal Division President’s Report: (Mike Abernathy) – No Report
Treasurer Report (Mike Fleming).
Team Balances:
Atlantic Division Coastal Division
Eagles $142.27 Cardinals $567.99
Terminators $162.92 Champions $945.18
Osteos $491.78 Batter-Up $395.08
Roosters $234.11 Legends $1,352.88
Total $1,031.08 Navigators $602.12
Patriots $628.49
Total $4,491.74
Cash reserve for National games - $1,040
Cash reserve carry over - $4,882
The expenses incurred during 2008 were detailed and a tentative budget for 2009 was proposed. It was estimated that there will be 160 players participating in the 2009 season, 158 participated in 2008. It was recommended to keep the annual fee the same, $75. (160 players @ $75 = $12,000)
INCOME AND EXPENSES 2008 AND PROPOSED BUDGET FOR 2009
2008 2009
EXPENSE ACUTAL BUDGETED
Softballs $812 $850
Umpire Fees $6,416 $7,600
State Tournament Fees $800 $800
National Fees 0 $600
Sponsor Plaques $32 $40
Insurance $820 $900
Website $326 $160
Picnic $107 $120
Advertising $624 $600
Gifts/Memorials $50 $100
Refunds $150 $150
Office & Miscellaneous $373 $400
Banquet $0 $0
______ _____
$10,510 $12,320
Old Business:
Yearbook – George informed the Board that a yearbook is a big job and may not be feasible for distribution at the banquet.
New Players: So far there are 11 new players.
New Business:
Annual Meeting – The annual membership meeting will be held on Wednesday, Jan. 21st at 10:30 AM at Break Time Grill. The officer positions scheduled for election at the annual meeting are: League President, Vice President and Treasurer.
Annual Membership Mailing - The members of the Board were requested to remain after the meeting to help label, stamp and stuff envelopes with membership applications in anticipation of the annual membership mailing. The membership renewal applications will be sent on Jan. 2nd.
The next Board meeting will be on Friday, Jan. 16 at 3:00 PM at Covil Estates Clubhouse.
The meeting was adjourned at 4:35 PM
Respectfully,
George Wesoloski, Secretary